BYLAWS OF THE FORT SULLIVAN CHAPTER
NATIONAL SOCIETY OF THE DAUGHTERS OF THE AMERICAN REVOLUTION
ARTICLE I – Name
The name of this chapter shall be the Fort Sullivan Chapter of the National Society of the Daughters of the American Revolution.
ARTICLE II – Objects
The objects of this chapter shall be to promote the objects of the National Society of the Daughters of the American Revolution, hereinafter referred to as the National Society or NSDAR.
1. To perpetuate the memory and spirit of the men and women who achieved American Independence, by the acquisition and protection of historical spots and the erection of monuments; by the encouragement of historical research in relation to the Revolution and the publication of its results; by the preservation of documents and relics, and the records of the individual services of Revolutionary soldiers and patriots; and by the promotion of celebrations of all patriotic anniversaries;
2. To carry out the injunction of Washington in his farewell address to the American people, “to promote as an object of primary importance, institutions for the general diffusion of knowledge,” thus developing an enlightened public opinion, and affording to young and old such advantages as shall develop in them the largest capacity for performing the duties of American citizens.
3. To cherish, maintain and extend the institutions of American freedom; to foster true patriotism and love of country, and to aid in securing for mankind all the blessings of liberty.
ARTICLE III - Members
Section 1. Eligibility. Any woman is eligible for membership in the National Society of the Daughters of the American Revolution who is no less than eighteen years of age, and who is lineally descended from a man or woman who, with unfailing loyalty to the cause of American Independence, served as a sailor or a soldier or civil officer in one of the several Colonies or States, or in the United Colonies or States or as a recognized patriot, or rendered material aid thereto; provided an applicant is personally acceptable to the chapter.
Section 2. Admission. An applicant for membership in this chapter shall be endorsed by two members of the chapter who are in good standing and to whom the applicant is personally known. The chapter may not discriminate against the applicant on the basis of race or creed. Within one year, unless granted extension by the chapter, the applicant shall submit all required documents, prepared in accordance with instructions established and distributed by the National Society, an and accompanied by the prescribed fees and dues.
a. To accommodate membership requests during the summer months, i.e. applications for membership, transfers into membership, and reinstatement requests which require voting at chapter meetings, such action may be granted by the executive board upon request of the regent. This may be accomplished by telephone poll or by electronic poll of the executive board and must be ratified by the membership at the first meeting in September.
b. The registrar shall see that the paper is correct in the form required by the National Society and shall sign as registrar and secure the signature of the chapter regent. he chapter registrar shall then forward to the treasurer general the application, a chapter check for the application fee and the annual National dues.
c. In the event that the application paper cannot be verified, the application fee shall be applied toward the expenses of the registrar general’s office in attempting to verify the papers, and the dues and the papers which were submitted shall be returned to the applicant.
Section 3. Transfers and reinstatements. A member desiring to unite with the chapter by transfer, either from another chapter or from member-at-large or by reinstatement, shall be approved by the chapter.
Section 4. Associates.
a. Upon the written recommendation of two of its members, the chapter by a majority vote by ballot may accept as an associate member a member of another chapter, provided that any person so accepted shall be a chapter member in good standing, and shall not be at the same time, an associate member in more than two other chapters in this state. Prior to acceptance of an associate member, and annually thereafter, the chapter shall verify her membership in good standing in her chapter.
b. An associate member shall have the privilege of attending all meetings and of speaking but shall not make motions, vote, hold office, or represent the chapter as a delegate or an alternate. She shall have the right to serve as a member of a committee.
Section 5. Resignations. A member desiring to resign from the chapter shall present her resignation in writing to the chapter registrar, who shall immediately report the resignation to the Office of the Organizing Secretary General. A member whose dues are delinquent shall not be entitled to resign from membership.
Section 6. Honorary Chapter Regent. (Upon her retirement) a chapter regent may be eligible to be elected honorary chapter regent after serving a full term) in office. Election may be by voice vote and a majority of two-thirds shall elect. An honorary chapter regent shall have no duties or privileges.
ARTICLE IV - Fees and Dues
Section 1. Application Fee. The application fee to the National Society shall be as determined by the Continental Congress.
Section 2. Annual Dues. The annual chapter dues shall be determined by the executive board, payable in advance on or before the September meeting of each year. From the amount the chapter shall pay the member’s annual dues to the National Society and to the State Society.
Section 3. The dues of a member admitted or reinstated on or after July 5 of any year shall be credited to the upcoming dues year which begins December 1.
Section 4. On October first, the treasurer shall notify members in arrears (each member whose dues have not been paid) that her dues are delinquent and that she is not in good standing. On the last day of February, members whose dues have not been paid shall be automatically dropped from membership.
Section 5. The annual national dues for each member shall be sent by the chapter treasurer to the office of the Organizing Secretary General, payable to the Treasurer General, by the date and method established in the bylaws of the National Society, currently December 1st .
Section 6. On or before the first day of December, the treasurer shall send to the State Treasurer the State annual dues for each member of the State Society. On the last day of February the chapter treasurer shall notify all members whose dues have not been paid that their dues are delinquent [and that such member is ineligible to vote in chapter business. Membership will automatically terminate if national dues are not received by the date specified in the bylaws of the National Society.
Section 7. The dues of the reinstatement of a resigned member and of a member dropped for nonpayment of dues shall be as prescribed by the Bylaws of the National Society, Article XI.
Section 8. The annual dues of an associate member shall be payable in advance or before the September meeting of each year with evidence of her membership in good standing with another chapter. She shall be enrolled as an associate member upon payment of annual dues. She shall pay no application fee and no State or National dues. Payment of dues by an associate member shall be subject to the same conditions as for a chapter member except that her associate membership shall cease automatically upon removal of the locality of the chapter unless she specifically requests that she be retained as an associate member.
ARTICLE V – Officers
Section 1. Officers. The elected officers of the chapter shall be regent, first vice regent, chaplain, recording secretary, corresponding secretary, treasurer, registrar, nd ahistorian
Section 2. Nominations. In the year of an election, a nominating committee of three members shall be elected by the chapter at the regular meeting in January. It shall be the duty of the committee to nominate a candidate whose consent to serve has been obtained for each office to be filled. Election shall be held at the regular meeting in March. Nominations may be made from the floor provided the consent of the nominees shall first have been obtained.
Section 3. Eligibility. To be eligible for the office of regent or first vice regent, a member shall have held membership in the chapter for at least one year prior to her election.
Section 4. Term of Office. Officers shall hold offices for two years or until their successors are elected. Their term of office shall begin at the close of the annual Anniversary Luncheon. No member shall hold more than one office at any time and no member shall serve as a chapter regent for more than six consecutive years. A member who has served more than half a term in any office shall be considered to have served a term. The treasurer and the recording secretary may serve an additional term.
Section 5. Vacancies. In case of a vacancy in the office of chapter regent, the first vice regent shall become regent. Vacancies in other offices shall be filled by the executive board until the following March when the chapter shall fill the unexpired term.
ARTICLE VI – Duties of Officers
Section 1. Duties. The officers of the Fort Sullivan Chapter shall perform the duties prescribed by these bylaws, and such others as the (Articles of Incorporation), the bylaws of the National Society, the bylaws of the South Carolina society, and the parliamentary authority, and such other duties as shall be ordered by the chapter.
Section 2. The regent shall:
a. preside at all meetings of the chapter and of the executive board, and shall have general supervision of the affairs of the chapter;
b. be the chief executive officer of the chapter.
c. appoint all committees except the nominating committee and the disciplinary committee.
d. Appoint a parliamentarian
e. be ex-officio a member of all committees except the nominating committee
f. complete the Chapter Master Report, or ensure it is completed and submit it as instructed by the state regent.
Section 3. The first vice regent shall:
a. perform the duties and responsibility of the chapter regent in her absence or inability to serve.
b. be responsible for planning, along with a program committee, the programs for the general meetings September through May.
Section 4. The chaplain shall:
a. conduct such religious services as occasion may require.
b. communicate, whenever possible, with members who are ill or in distress.
c. notify the State and National Chaplain of the death of a member.
Section 5. The recording secretary shall:
a. record the proceedings of the meetings of the chapter and executive board.
b. be custodian of all records not otherwise provided for;
c. notify officers of their election and committees of their appointment.
d. keep a roll of members of committees and of the chapter.
Section 6. The corresponding secretary shall:
a. conduct such correspondence as may not specifically belong to other officers or as may be requested by the regent or required by the action of the chapter or the executive board.
b. Acknowledge speakers at monthly meetings with a thank-you note.
Section 7. The treasurer shall:
a. receive all funds of the chapter and shall deposit them in such bank or banks as may be designated by the chapter or executive board.
b. disburse these funds as directed by the chapter provided that no bill shall be paid without the written authorization of the regent.
c. remit to the Treasurer General and the State Treasurer the dues of every paid-up active member before the first day of December of each year
d. shall have her accounts audited by an Auditing Committee, before June 10 each year,
e. be a member of the Budget Committee.
Section 8. The registrar shall:
a. keep the membership records of the chapter including the application and the supplemental papers of each member.
b. bring to the chapter the names of prospective applicants, furnish them with application papers and assist them with the application process.
c. obtain from the applicant a check payable to the chapter which is given to the Chapter Treasurer and receive a chapter check payable to the Treasurer General, NSDAR.
d. instruct the applicant to keep a copy of her application and original proof and send by certified mail the application, copies of the proof, and check to the Registrar General, NSDAR.
e. keep a copy of the application in the pending file until the applicant is accepted by National. She shall inform, upon acceptance by National, the following officers: regent, second vice regent, recording secretary, and treasurer. She shall follow the same rules with postage for Supplemental applications.
f. send the receiving chapter a statement of dues status and the original copy of the application and any supplemental papers.
g. bring to the chapter for acceptance the names of DAR members requesting a transfer of membership into the chapter,
h. upon transfer out of the chapter, send the member’s application to the member (if the transfer is to member-at-large) or the receiving chapter, in accordance with instruction of the National Society;
i. notify the Office of the Organizing Secretary General through e-Membership or Membership Change Forms of the transfer and informs chapter officers as stated above.
j. report to the Office of the Organizing Secretary General, NSDAR, the following
membership changes as they occur: deaths (full name of the deceased, national number, full name of husband, date and place of death, title of each state and/or national office held, and state and/or national chairmanship held with dates of service for the latter two requests), resignations, transfers (into chapter), address changes, and marriage. This can be done by e-Membership or Membership Change Forms.
Section 9. The historian shall:
a. direct such historical work as may be requested by the chapter in accordance with the historical program of the National Society and of the State Society.
b. be custodian of historical and biographical papers which the chapter may acquire.
c. compose a written history of the chapter during her term. This document shall become a part of the Regent’s permanent file.
d. see that each member receives permission to purchase a DAR Insignia grave marker.
e. identify an American History Teacher of the year from the area and forward documentation to the state.
Section 10. The librarian shall:
a. cooperate with the State Librarian in securing books for the Daughters of the American Revolution Library in Washington, D.C.,
b. provide such other library work as the National Society and South Carolina organization may authorize.
ARTICLE VII – Meetings
Section 1. Monthly Meetings. The regular meetings of the chapter shall be held on the first Thursday of each month from September to May inclusive, unless otherwise ordered by the chapter or executive board.
Section 2. Annual Meeting. The regular meeting in March shall be known as the annual meeting and shall be for the purpose of receiving reports of officers and committees, electing officers, and for any other business that may arise.
Section 3. Special Meetings. Special meetings may be called by the regent or by the executive board and shall be called upon written request of five members. Except in cases of emergency, the meeting will be arranged within three days and three days’ notice shall be given. The business transacted at any special meeting shall be limited to that stated in the call to the meeting.
Section 4. Electronic Meetings. The majority of regular chapter meetings shall be held in person, except that the provision may be allowed for members who are unable to attend in person to participate electronically, so long as all members can simultaneously hear each other and participate, subject to any limitations established in special rules of order adopted to govern such participation, and at no expense to the chapter. Electronic mail (email) shall not be used to conduct meetings.
Section 5. Quorum. Ten members shall constitute a quorum for a regular or special meeting.
Section 6. Proxy voting. There shall be no proxy voting.
Section 7. Notice. Unless members indicate otherwise to the regent (and secretary/recording secretary) in writing, all communication required by these bylaws, including meeting notices, may be sent electronically.
Section 8. Cancelled Meetings. In case of emergency, three chapter officers may collectively agree to cancel a regularly scheduled meeting due to adverse weather or other circumstances beyond the control of the chapter of members. Every attempt will be made to provide timely notification to members.
ARTICLE VIII – Executive Board
Section 1. Officers. The elected officers of the chapter shall constitute the executive board. The officers of the chapter shall be officers of the executive board.
Section 2. Authority. The executive board shall have general supervision of the affairs of the chapter between its meetings and shall make recommendations to the chapter. The board is subject to the orders of the chapter, and none of its acts shall conflict with any action taken by the chapter.
Section 3. Meetings. There will be an executive board meeting in late May or early June of each year; another meeting in August and other executive board meetings shall be at the call of the regent or upon written request of four members of the executive board.
Section 4. Quorum. A majority of the members of the executive board shall constitute a quorum.
Section 5. Non-members. With the consent of the members of the executive board, the regent may extend to the chapter committee chairmen an invitation to attend the meetings of the executive board and to participate in discussion at such meetings. Chapter Committee Chairmen shall neither make motions, second motions, nor vote.
Section 6. Proxy Voting. There shall be no proxy voting.
Section 7. Notice. Unless members indicate otherwise to the regent in writing, all communication required by these bylaws, including meeting notices, may be sent electronically.
Section 8. Email voting. In matters that require urgency and when a meeting is not critical to a decision, and with the written permission of every member, a vote may be conducted by electronic mail (email) which must be ratified at the next meeting, provided that the non-profit statutes of South Carolina permit email voting.
ARTICLE IX – Committees
The committees of the chapter shall be those designated by the National Society and the State Society also other committees as deemed necessary. The chairman of all standing and special committees shall be appointed by the Regent soon after taking office except the Nominating Committee which is elected by the chapter membership in January.
Section 1. Program Committee. A program committee of three members appointed by the Regent and the First Vice Regent shall plan the monthly programs for the year.
Section 2. Budget Committee. A budget (finance) committee consisting of the treasurer and three members appointed by the regent, shall consider requests for funds, prepare a budget, and submit it to the chapter for approval at the September meeting. The treasurer shall serve as the chair.
Section 3. Financial Review Committee. A financial review (auditing) committee of four members, appointed by the regent, shall examine the Treasurer’s accounts at the close of the fiscal year and report at the annual meeting. Such report will be adopted by the members. The regent shall not appoint the chapter treasurer to this committee.
Section 4. Other Committees. Such other committees standing or special shall be appointed by the regent as the chapter may authorize or as the National Society or the South Carolina Society may require.
a. A bylaws committee of several members shall make such changes as are necessary after state and national conventions. The committee shall study the need for changes and may propose amendments to the chapter bylaws.
b. A nominating committee of three members shall be elected by the chapter at the regular meeting in January in the year of an election. It shall be the duty of the committee to nominate a candidate whose consent to serve has been obtained for each office to be filled.
c. The yearbook committee shall compile a directory of chapter members, their addresses, telephone numbers, National DAR numbers, and ancestor(s); schedule of meetings and events, listing of committees and their chairmen; and other pertinent information. A yearbook shall be delivered to each member at the September meeting. Chapter yearbooks shall be sent to District and State officers as required.
d. A supplemental directory of updated information shall be compiled for the second year of a term. At least two members shall be appointed to this committee.
Section 5. Meetings. Committee meetings shall be held at the call of the chair or upon the request of any member of the committee. Meetings shall be held at a central location, except that provision may be allowed for members who are unable to attend in person to participate electronically, so long as all members can simultaneously hear each other and participate, subject to any limitations established in special rules of order adopted to govern such participation, and at no expense to the chapter. Electronic mail (email) shall not be used to conduct meetings. [Electronic participation cannot be held without a provision in the bylaws.]
Section 6. Quorum. A majority of the members of the committee shall constitute a quorum.
Section 7. Proxy voting. There shall be no proxy voting.
Section 8. Notice. Unless members indicate otherwise to the chair, in writing, all communication required in these bylaws, including meeting notices, may be sent electronically.
Section 9. Email voting. In matters that require urgency and when a meeting is not critical to a decision, and with the written permission of every member, a vote may be conducted by electronic mail (email) which must be ratified at the next meeting, provided that the non-profit statutes of South Carolina permit email voting.
ARTICLE X - Representation
Section 1. Continental Congress. The representation of the chapter at meetings of Continental Congress shall be as provided in the bylaws of the National Society, Article VIII. (Elect in January; due March 15th)
Section 2. State Conference. The representation of the chapter at the meetings of the South Carolina Society shall be as provided in the Bylaws of the South Carolina Society. (Elect in January; due February 1st)
Section 3. Delegates. The chapter shall elect delegates and alternates for Continental Congress and for the South Carolina conference at the March meeting. [Delegates and alternates for Continental Congress must be elected on or before the first day of the second month preceding the month of Continental Congress each year and credentials forms must be postmarked no later than the 15th day of the second month preceding the month of Continental Congress. However, if the state bylaws provide a different deadline for the list of delegates elected to represent the chapter at the state conference, the chapter will comply with the state deadline.
ARTICLE XI - Parliamentary Authority
The rules contained in ROBERT’S RULES OF ORDER NEWLY REVISED shall govern the chapter in all cases to which they are applicable, and in which they are not inconsistent with the Bylaws of the National Society of the Daughters of the American Revolution or the South Carolina Society.
ARTICLE XII – Amendment to Bylaws
Section 1. These bylaws may be amended at any regular business meeting of the chapter by two-thirds vote, provided the proposed amendment has been submitted in writing at the previous regular business meeting. Unless otherwise provided prior to its adoption or in a motion to adopt, an amendment shall become effective upon adjournment of the meeting at which it is adopted.
Section 2. Mandatory amendments. Any amendment adopted by the National Society, or by the South Carolina society, affecting the work of this chapter shall become a bylaw of the chapter without notice of the amendment.
ARTICLE XIII – Legal Responsibilities
The chapter shall be an independent legal entity from the National Society and the State Society and solely responsible in all instances for its debts, legal obligations, liability, expenditures, claims made against it and any actions taken by it.
ARTICLE XIV – Dissolution
Although the period of duration of the chapter is perpetual, if for any reason the chapter is to be dissolved or otherwise terminated, no part of the property of the chapter or any of the proceeds shall be distributed to or inure to the benefit of any of the officers or members of the chapter. Upon dissolution of the chapter, assets shall be distributed by the chapter Executive Board to and only to the South Carolina organization of the National Society of the Daughters of the American Revolution. Any such assets not disposed of shall be disposed of by the local United States District Court.
Adopted March 7, 2019
Amended October 2018
Bylaws Committee 2018-2020
Mary Ann Marwick
Amended May 2015, October 2015
Bylaws Committee 2014-2016
Fort Sullivan Chapter
National Society Daughters of the American Revolution
Charleston, South Carolina